Plan your next weekend gathering with confidence at the Newportville Fire Company’s well-appointed meeting room. Our private and versatile space is open for bookings on Saturdays and Sundays, ensuring a dedicated spot for your exclusive event.
Check Availability: Our online calendar provides up-to-date availability. We respect your planning by ensuring only one reservation per day.
Meeting Room Rental – 2026 Pricing
Rental Fee (up to 4 hours): $300
Refundable Security Deposit: $200
Total Due at Contract Signing: $500
Payment is due at the time of contract signing. Contracts are completed in person. The security deposit is refundable following the event, provided there is no damage and cleanup requirements are met.
Accepted Payment Methods:
• Personal, business, or cashier’s checks
• Money orders
• Venmo (a 5% service fee applies to Venmo payments)
• No cash accepted.
Security Deposit Refund: Refunds are processed within 30–45 days after your event, provided the room is returned to its original condition.
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Event Hours and Extension Options
• Standard Rental: The rental period is 4 hours.
You may choose whichever 4-hour block best suits your needs:
• 12 PM – 4 PM
• 1 PM – 5 PM
• 2 PM – 6 PM
• 3 PM – 7 PM
• 4 PM – 8 PM
• Courtesy Setup Hour: Each rental includes a courtesy one-hour setup period before your chosen start time.
• Hard End Time: The end time is a hard end time, meaning all cleanup must be completed and everyone must vacate the property by your scheduled end time.
• Additional Time: If more than four (4) hours are needed, additional time may be added for an additional $300.
The latest possible end time for events is 8:00 PM.
• Kitchen Notice: The Meeting Room does not include kitchen access. Outside food is permitted; no cooking or food prep facilities are available.
• Maximum Capacity:
The Meeting Room has a maximum occupancy of 50 people.
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Setup and Room Use
• Setup & Cleanup: Renters are responsible for setup and cleanup during their reserved rental time. The meeting room must be left in the same condition it was provided.
• Tables & Chairs: Tables and chairs are provided and may be arranged as needed for your event. Please return them to their original setup before leaving.
• Decorations: Decorations are permitted but must be easily removable. Please do not use tape, tacks, nails, or adhesives that could damage walls or surfaces. Confetti, glitter, and open flames are not permitted.
• Alcohol Policy: Alcohol is permitted only if served responsibly and in compliance with all local laws. Anyone serving alcohol must be 21 years of age or older.
• Supervision: A responsible contact person must remain on-site throughout the duration of the event.
• Payments: All payments must be made directly to Newportville Fire Company using one of the approved methods listed above. A receipt will be issued for all payments received.
Preparation and Cleanup:
A detailed “Outdoor Pavilion Checklist” will be reviewed with you by an NFC representative before and after your event, ensuring your security deposit return.
Contract and Booking:
View our “Outdoor Pavilion Rental Contract” and complete it with an NFC booking representative during your initial payment
Contractual Agreement: Review and complete our “Meeting Room Contract” with an NFC booking representative at the time of your payment. This ensures mutual understanding and agreement.
Book Now: Have questions or ready to reserve your date? Call us at 267-993-8402 or send an email to Newportvillefirecompany1282@gmail.com. We are eager to assist and will get back to you within the week to finalize your plans.
At Newportville Fire Company, we’re committed to providing a space where your event can thrive. Secure your reservation today and enjoy the peace of mind that comes with a well-organized event in a supportive environment.
